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Legal , Administration/Secretarial
Location: Cyprus,Nicosia
Reference: 2023
Date Posted: 07/09/2017
Legal Department Secretary
CareerFinders, on behalf of our client a leading and expanding Law Firm with offices in Nicosia, we are seeking to recruit a diligent Legal Department Secretary to support their busy litigation team.
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Key Duties/Responsibilities:
 
  • Typing and formatting pre-trial documents including motions, briefs, subpoenas and witness lists.
  • Gathering and organizing exhibits.
  • Creating, organizing and/or indexing trial binders.
  • Tracking deadlines and sending reminders to the legal team.
  • Checking and proofreading briefs and legal documents.
  • Ensuring that documents are properly formatted in compliance with court rules.
  • Preparing, typing and formatting trial documents.
  • Coordinating the preparation of charts, graphs, and other courtroom visuals.
  • Scheduling couriers, court reporters and expert witnesses.
  • Organizing, filing and managing documents, exhibits and trial binders.
  • Coordinating travel arrangements for attorneys, witnesses, clients and others.
  • Producing information by transcribing, formatting, inputting, retrieving, copying, and transmitting text, data, and graphics.
  • Tracking case deadlines.
  • Corresponding with clients, witnesses and opposing counsel.
  • Answering and connecting the phone.
  • Creating spreadsheets to track costs, exhibits and other information.
  • Transcribing dictation.
  • Maintaining docket systems.
  • Routing correspondence, reports and legal documents.
  • Organizing client conferences and attorney meetings.
  • Preparing expense reports.
  • Maintaining the attorney’s calendar by planning and scheduling conferences, teleconferences, depositions and travel.
  • Ordering supplies.
Key Skills/Experience:
 
  • Ideally educated to degree level in Law or related field
  • 2+ years of previous administration experience in a law office is essential 
  • Excellent written and verbal communications skills in Greek and English.
  • Knowledge of litigation documentation and filing procedures.
  • E-filing experience.
  • Knowledge of office procedures and legal terminology.
  • Typing skills.
  • Solid organization skills and multi-tasking skills.
  • Ability to interact professionally with all levels of personnel.
To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the above reference number or alternatively call +357 22 002 285 for more information. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.
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