CareerFinders, on behalf of our client, an International company that has recently established offices in Limassol, we are seeking to recruit an experienced and capable Russian-Speaking Office Administrator to join their team.
Duties and responsibilities:
Arranges for the adequacy at all times, of office supplies such as ink for the printers, stationery, groceries, cleaning agents etc.
Overlooks the Cleaning Lady’s duties including checking her time schedule, communicating to her specific responsibilities and supervises the quality of the work performed.
Opens and closes the office and overlooks the daily cleanliness and neatness of the office space.
Supervises, safeguards and arranges for the adequacy of the Company’s petty cash.
Answers, returns and transfers telephone calls and informs members of the staff when a message was left for them.
Supervises incoming/ outgoing couriers (including package preparation and cover letter).
Ascertains that mail is collected daily from the office building entrance and the P.O. Box and that it is forwarded to the appropriate persons.
Issues invoices / receipts upon instructions.
Performs basic bookkeeping tasks such as entering suppliers’ invoices and receipts and own company’s invoices and receipts for the three companies.
Upload to the website all pictures and information related to the Real Estate business.
Organizing travel arrangements for the Directors including liaising with airlines, hotels, drivers etc.
Updating social media profiles, the creation of summaries for properties for sale or rent.
Preparation of simple Agency Agreements and Letters of Engagement.
Welcomes visitors to the office and offers drinks.
Provides administrative support to other members of staff.
Performs any other related duties that may be assigned from time to time.
A holder of any University degree (especially in secretarial studies) is considered as an advantage.
Advanced knowledge of Microsoft Office, Excel, Power Point.
2 years of relevant experience as an Office Administrator is essential.
Advanced Greek, English and Russian language skills are required.
Compassionate, trustworthy and reliable.
Meticulous, organized and committed.
Team player, proactive and problem solver.
To apply for this vacancy, please send your CV, along with any covering letter to firstname.lastname@example.org quoting the above job title or alternatively call +357 22 002 285 for more information. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.